Stop retyping every invoice and docket
Capture supplier invoices, quotes and delivery dockets straight into your systems. Anything the app is unsure about waits for a person, with zero blind guessing.
Sound familiar?
The pile never shrinks
Invoices and dockets arrive daily, someone retypes them by hand, and a transposed digit becomes a supplier dispute.
Every supplier looks different
Layouts change and numbers move, so generic scanning tools still need someone babysitting them.
Capture is only half the job
Once numbers are in, someone still has to match purchase orders, get approvals, and post to the books.
What you get on day one
A working starting point that we configure with you, because every paperwork flow is unique.
Document inbox
Drop or email in invoices, quotes, dockets and supplier paperwork.
The fields you actually need
Pull out the supplier, totals, line items, dates, and job or purchase order numbers.
Uncertain fields wait
Rather than guessing, the app flags doubtful fields and holds them for human review before anything posts.
Lands in your systems
Clean data pushes into your accounting, inventory or job management software through existing Wink connectors.
Automations on top
Route for approval, notify purchasing, open tasks, or post once cleared.
A view of the pile
See what is waiting for review, what was cleared, and what posted this week.
How we set it up
Talk through your paperwork
Suppliers, document types, fields, approvals, and where the data should land.
We configure it with you
The inbox, extraction rules, review flags, and connections to your systems.
Run and reshape
Capture daily paperwork, and update fields, rules and destinations by describing what you need.
Your paperwork rules, not a generic scanning demo
Every supplier pack and approval chain is a little different. Keep yours.
Flag any invoice over $5,000 for my approval before it posts.
Match delivery dockets to open purchase orders in Cin7 before we book stock.
Route electrical suppliers to Sam and plumbing suppliers to Priya.
If the job number is missing, hold it in review instead of guessing.
Capture on serious foundations
Your real systems
The same direct connections as the rest of Wink, not a side database you maintain.
A person checks it first
Anything the app is unsure about waits for review, and nothing risky posts on its own.
Automations that already exist
The same system that has been moving this data for 15 years.
SOC 2 and ISO 27001 certified, with a GDPR Data Processing Addendum.
Integrations
Works with what you already run
Capture is useless if it cannot land where your team works.
ServiceTitan
simPRO
QuickBooks
Cin7 Core
Xero
ServiceM8
Unleashed
What's the catch?
Yes. Install it to explore the sample inbox. Connecting your real suppliers, approval rules and accounting is a short call, because every paperwork flow is different.
If the app is not sure, it says so and holds the field for review rather than guessing. You decide what posts.
Yes, through Wink automations, with a person on the risky steps. A captured supplier invoice can be routed to a person for approval and only then posted to Xero or QuickBooks, so nothing hits the ledger unseen.
Days rather than months, and it starts with a call because we configure this one with you. We work through the documents you actually receive, from the tidy supplier PDF to the photo of a docket taken in a van, before it goes anywhere near your accounting system.
Supplier invoices, quotes and delivery dockets are the common ones, in whatever shape they arrive: emailed PDF, scan, or a phone photo. Where a supplier's layout is unusual, that is exactly what the configuration step is for.
Tell us how paperwork moves in your business
Install now and start, or jump on a call and we will map your document flow and configure the first one with you.
More vibeTools
Demand planning
Know exactly what to reorder this week, and why, before you run out or tie up cash in dead stock.
See the app